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Appointment Letter Example

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    Looking for sample appointment letter? This formal letter of appointment will serve as an assurance to a prospective employee of a position with the new company.

    An appointment letter is written to tell some one that he/she is selected for a job position. This letter is a formal letter that announces your entry into the organization.

    While writing appointment letter, always use a positive tone that helps to build a relationship with the newly appointed employee.

    The appointment letter should clearly give the designation for which the individual is being hired. The Terms and Conditions under which the hiring has been done should also be clearly mentioned.

    For example, whether the individual is being hired as a ‘confirmed’ employee or one on ‘contract’ to be confirmed after a specified period of time.

    Appointment Letter Format

    (Print Appointment Letter On Corporate Letterhead)



    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name),

    Subject: Your application for the post of (position name)

    We refer to the recent interview and are pleased to offer you employment with (Company Name) on the following basis:

    Job Title


    Work Location

    Monthly Basic Salary

    Probation Period

    In addition to the above, we are please to attach the Employment Agreement which includes the terms and conditions applicable to you during your tenure of employment with (company name).

    If you are agreeable with the above terms of employments, please signify your acceptance by signing the appointment letter and returning the duplicate copy to Human Resource Department.

    You are requested to report at our office as per address given below at (time) on (date from when the individual is expected to join) in approval to your appointment.

    We hope to have a long successful professional relationship with you and wish you all the very best.


    (HR Manager Name)
    (Company Name)

    Enclosure: Terms and Conditions Document.

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