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Sample Employee Warning Letter

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    Employee AWOL Warning Letter

    Dear All,

    In the past there have been cases of staff who have failed to report for duty continuously over a period of time or have left service without the proper notice but such incidents were not reported to HR on a timely basis.

    Arising from this, salaries had continued to be paid to these staff. Despite repeated reminders, HR continues to encounter such cases.

    Meanwhile with the roll out of the new system in (date), managers are now able to view the listing of their staff at any point of time.

    Pursuant to this, all managers are required to regularly review their staff list especially during the salary processing period, i.e. from 18th to 24th of each month.

    In the event of any staff who have been absent from work for more than 2 consecutive working days without prior approval/leave or without informing the relevant managers but whose name(s) are still in the listing, HR is to be informed immediately via email.

    This will also include staff who claims to be on medical leave and continues to be absent for a period of time (e.g. more than a week) without submission of any medical certificates. This is to enable HR to stop the salary payment and take the appropriate actions on the staff.

    The above matter is to be handled seriously to avoid any seepage of income. Managers who failed to notify HR of such staff absence and resulting in payment of salaries to staff who had left service will be required to explain the matter and appropriate actions will be taken including recovery of the amount paid from the respective managers.

    We therefore seek the full cooperation of all managers on this matter. In the event of any discrepancies in your staff listing, please inform the following immediately.


    (Position Name)

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